Whether it’s in paper form or stored on electronic devices, confidential documents need to be properly disposed of in order to prevent security breaches. This could result in extortion, fraud, identity theft and other issues that may not only damage a business’ reputation but also cost them money.
Staff should be made aware of the dangers of incorrectly disposing of sensitive information, and procedures put in place to avoid any mistakes. This might include document shredding or secure confidential waste disposal services. It’s important to think about all the different types of confidential paperwork that staff might come across in the workplace, including meeting notes/agendas, internal manuals, contracts and commercial documents, CVs and expense forms. To find out more about Confidential Waste Disposal Birmingham, go to www.printwaste.co.uk/confidential-shredding/confidential-shredding-birmingham
If your organisation produces a lot of confidential documents, it might be worth considering lockable bins for storage. These can be set up in a designated area of the office, so everyone knows where to find them and they are only accessible by those who need to use them. If you choose a bin with a lockable lid, it’s a good idea to have a procedure in place for accessing the bin, and a nominated key holder or group of employees should be responsible.
It’s worth reviewing your policies and outlining these to staff. This might include updates to your work from home policy, and ensuring staff know how to dispose of any confidential waste that they’ve printed or taken home with them.